For a useful bulk bag quote, send the contents, target fill requirement, dimensions, top and bottom openings, lifting loops, material components, quantity and destination. Add a drawing or catalog link where available.
Contents, target fill requirement and packing conditions.
Bag
Reference, dimensions, openings, loops and liner details.
Order
Quantity, destination, packing and artwork requirements.
Use a clear product reference to identify the construction details you want included in an RFQ.
BUYER OVERVIEW
What information is needed for an FIBC quotation?
A quote is easier to compare when every supplier receives the same technical brief. Use a product reference as the starting point, mark the features you want to retain and list any changes. Include units beside dimensions and distinguish a required value from an undecided option.
You do not need to have every answer before contacting Qingdao Relia Packaging Co., Ltd. Send the known details and your open questions. The checklist below helps separate specification, sample and commercial requirements without turning the first enquiry into a lengthy form.
PRACTICAL COMPARISON
The essential information for a bulk bag quote
The essential information for a bulk bag quote
Part of the RFQ
Include
If it is undecided
Contents & use
Material, fill requirement, storage and handling process
Describe the packing task and the problem you need to solve.
Bag configuration
Product link or drawing; dimensions, openings and loops
Mark preferred options and request separately labelled alternatives.
Material package
Fabric finish, liner, seams and closures
State the required result and ask which configuration should be reviewed.
Markings
Artwork, print positions, labels or document pouch
State whether printing is required and artwork will follow.
Order & delivery
Quantity, destination and requested packing
Ask what assumptions the quotation uses.
Evidence & samples
Documents and the question a sample should resolve
Identify the technical review that must take place before approval.
MOQ, sample terms, price and delivery timing vary with the proposed configuration and order. Confirm them in the written quotation.
01
Material
Contents, target fill requirement and packing conditions.
02
Bag
Reference, dimensions, openings, loops and liner details.
03
Order
Quantity, destination, packing and artwork requirements.
04
Review
Sample questions, documents and quotation assumptions.
Write the name of the material that will be placed inside the bag. If the description is broad, add the information that distinguishes it from other materials in the same category. For example, “industrial powder” does not explain the exact product, its condition during filling or the concerns your team wants reviewed. Provide an existing material specification where you have one, and identify relevant requirements from your own technical team.
Contents: material name, grade or internal reference, and whether a supporting specification is attached.
Physical form: describe the contents in practical terms, such as granules, powder or irregular pieces, without guessing missing measurements.
Filling conditions: describe the equipment interface and any temperature or process conditions that need evaluation.
Storage and movement: identify the intended environment, expected duration and the equipment used in your operation.
Special requirements: state any food-contact, chemical, electrostatic or other assessment your organization requires.
The FIBC application guide can help you locate relevant catalog examples. A named application is a search aid; it does not resolve all of the requirements associated with your particular contents.
GUIDE / 02
Give Dimensions with Units and a Measurement Reference
Record the required length, width and body height, with a unit beside the values. Explain whether the measurements are internal, external or taken from an existing drawing. If your specification uses a different convention, state that convention explicitly. Include tolerances if they are already defined by your organization; otherwise ask for the proposed tolerances to be identified in the quotation.
Keep extensions separate from the main body measurements. A filling spout, skirt, discharge spout or lifting loop may need its own dimensions. An annotated sketch showing the relevant measurement points is more precise than a single line such as “same size as our old bag.” If a catalog reference contains only three numbers, do not add a unit that is absent from the source.
For comparison purposes, the open-top U-panel sand bag offers a catalog example of one opening and bottom arrangement. Link it in your RFQ if relevant, then write the dimensions you actually require. A product reference and a buyer's dimensional requirement should be recorded as separate fields.
GUIDE / 03
State Load Requirements without Deriving a Rating
Specify the intended weight of contents per filled bag and the unit used. If your purchasing specification already defines a required safe working load or safety factor, provide that requirement and request the supporting information applicable to the proposed bag. Keep the intended contents weight, any requested rating and the evidence requested in separate fields so they cannot be confused.
Do not calculate an acceptable load from the bag's dimensions, its appearance or a similar product title. If the requirement is not yet approved internally, mark it for technical review. Describe whether your organization has defined a particular use cycle and identify the conditions it needs evaluated. The supplier's response should make clear which design and documents it is addressing.
For document questions, consult the Quality Review & Certification Requests page. This RFQ guide helps you ask for the necessary information; your operational approval remains a separate decision based on the actual product and application.
GUIDE / 04
Specify the Body, Openings and Loop Arrangement
Choose the body description
State whether you want a U-panel, tubular or another documented body construction. Record a baffle requirement separately if it is part of your intended design. If you are unsure which construction to request, describe the features that matter and ask for the proposed option to be named clearly. Do not use a photograph alone to identify internal features that it does not show.
Describe filling and discharge separately
For the top, identify an open top, filling spout, skirt or other required arrangement. For the bottom, state whether you are requesting a flat base or discharge opening. Add opening dimensions, closures and equipment connection details when available. The U-panel product with filling and discharge spouts and the open-top reference demonstrate why both ends need separate entries.
Identify the lifting attachments
Use the required loop description, such as side-seam or cross-corner, and provide a drawing if the attachment needs to match an existing specification. Include required loop dimensions and the equipment interface for review. The tubular bag with side-seam loops is a concrete catalog reference. Avoid treating the position of a loop as a substitute for confirmation of the complete bag design.
GUIDE / 05
Separate Fabric, Coating, Liner and Printing Decisions
List the required fabric material using the description in your specification. Where you have additional defined fabric requirements, attach them rather than relying on a general phrase such as “strong material.” If you are comparing a coated and an uncoated option, request separate line items so the response can distinguish the alternatives.
A coating requirement and a separate liner requirement belong in different fields. Indicate whether a liner is required, optional or still under review. If required, state the material and construction details already specified by your team, including any connection or closure points that must be considered. Avoid calling every moisture-related request a liner, or assuming a coated bag automatically includes one.
The coated four-panel baffle bag and the PE-lined white FIBC provide different catalog references for that discussion. Any additional performance requirement should be stated directly and assessed for the proposed configuration.
For printing, specify the number of printed sides, artwork position, colors and file reference. Distinguish mandatory text from a draft visual concept. Request confirmation of the artwork version to be used, and identify any label, product identification or document-pocket requirement separately. A printing enquiry should communicate the actual content and placement rather than only ask for a custom logo.
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Add Quantity, Delivery and the Documents You Need
Give the number of bags for each specification. Separate a sample request, an initial order quantity and a forecast if your enquiry includes more than one stage. A forecast should be identified as indicative unless it is a purchase commitment. If you want prices for several quantities, label each quantity clearly instead of placing them in an unstructured note.
Provide the destination country and city, port or delivery address relevant to the requested quotation. State your preferred delivery basis if it has already been decided, and ask for the basis included in the response to be explicit. Record a desired arrival date as a request for review. It should not be confused with a supplier-confirmed production or transit schedule.
List the documents that must accompany the quotation or later approval. These may include a specification sheet, drawing, sample information, relevant test documentation, material information, packing details or commercial identity information requested by your purchasing team. For each important document, specify the product or requirement it needs to address. An unrelated report does not answer a request about a different configuration.
GUIDE / 07
A Copyable RFQ Checklist
Use the following fields for each bag style. Keep the same line reference across your drawing, email and any later revision.
Project and line reference: buyer reference, contact person, specification revision and date.
Reference product: catalog URL, existing bag reference or attached drawing.
Contents and process: material, physical form, filling conditions and intended handling context.
Dimensions: length, width, body height, units, measurement convention and specified tolerances.
Load: intended contents weight, requested ratings if defined, and supporting documents requested.
Body and openings: construction, baffles if required, filling arrangement and bottom discharge arrangement.
Loops: attachment style, dimensions and equipment details to be reviewed.
Material options: fabric, coating, liner, seam and closure requirements recorded separately.
Appearance: bag color, printed sides, artwork file, labels and other identification details.
Commercial scope: quantity per design, sample request, destination, delivery basis and requested timing.
Approval information: required documents, open questions and the person responsible for confirming changes.
GUIDE / 08
An Illustrative Enquiry, Not a Company Case Study
The example below demonstrates how a buyer might organize a message. The quantities and dimensions are fictional inputs for illustration. They are not a catalog specification, a tested design, a customer project or a recommendation that this configuration is suitable for the stated contents.
Subject: RFQ example A01, revision 1, bulk bag specification review.
We are preparing an enquiry for dry mineral granules. Please review a proposed U-panel bag with a required body size of 90 × 90 × 110 cm, measured internally. Our intended contents weight is 800 kg per bag; please identify the proposed rating and related evidence for review. We are considering a filling spout, bottom discharge spout and side-seam loops. Opening sizes, loop dimensions and coating or liner requirements remain to be confirmed with our technical team.
Please show a quotation for 1,000 bags as one line item, with one printed side using our attached draft artwork. The requested destination is Rotterdam, Netherlands; please state the delivery basis included. Include proposed specification, sample arrangements, packing details and relevant documentation. No delivery date or bag configuration has yet been approved.
The useful feature of this example is its separation of fixed requests and unresolved questions. A complete response can address each point, propose changes openly and leave the buyer with a defined list to review.
QUESTIONS & ANSWERS
Questions Buyers Ask When Preparing an RFQ
What if I only have an old bag and no drawing?
Provide photographs showing the body, top, bottom and loops, together with measurements and their units. Include any readable identification information and explain what you want to retain or change. Treat the old bag as a reference requiring clarification, not as a complete specification. Ask which additional details are needed before the proposed replacement can be defined.
Should I choose one catalog product before contacting you?
A product link helps orient the enquiry, but it is not essential if you can describe the requirement. You may link two alternatives and explain the decision you are considering. Keep your required dimensions, openings, contents and documentation in the RFQ itself. This prevents the reader from having to infer which parts of each reference you want.
How do I request options without making the quotation ambiguous?
Define one base configuration and label each alternative separately. For example, ask for a base line with the specified fabric finish and a second line with a different finish, while keeping other requirements unchanged unless expressly noted. Ask the response to identify all differences. This is clearer than a single sentence asking for the best available option.
Can an application name replace a document request?
No. If your organization needs particular supporting evidence, state that requirement in the enquiry and identify its intended use. An application such as grain or chemical packing is too broad to describe every review requirement. The response should relate the proposed bag and available evidence to your actual specification, rather than rely on the wording of a category title.
What should happen when a requirement changes?
Issue a revised specification with a clear date or revision number and list the changed fields. Ask for any affected quotation, drawing or sample reference to be updated accordingly. Keep earlier versions for context, but identify one version as the current request. This is especially helpful when purchasing, operations and technical reviewers are commenting on the same enquiry.
QINGDAO RELIA PACKAGING CO., LTD.
Request a Bulk Bag Quote
Send your completed brief to [email protected] or start with the enquiry form. Attach drawings and artwork by email.
